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HOME • MANAGE SUBSCRIPTIONS • MEDIA KIT
The Right Moment To Send An Email
by David Baker, Monday, July 21, 2008, 11:30 AM

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Tuesday, Wednesday, Thursday? When is the right time to send an email? That may be the right question, but is the answer what you are really looking for? This is probably the most widely asked question that email marketers will face. People used to be fascinated with time of day and day of the week; now that we are well over 15 years into email marketing, I see less credence in these industry surveys of 1,200 respondents that try to help you answer this broadly.

There are several ways to help answer this question.

Leveraging behavioral insight and customer segmentation is a must. When consumers opened the email, the delay between view, and some form of response (site visit, click-through, registration, order) are all valuable data sources -- but if you can't get such factors as site visit depth, duration on site, how many visits to site from first email to last, and isolate them to a subset of high-value and high-invest segments, it's meaningless in mass.

Over the years, we've tried about every tandem of cadence and timing, and I've found one thing that has remained constant: consumers are easily conditioned to good things. I've always been a big proponent of keeping newsworthy or community-centric content to a consistent cadence and timing. The email inbox is not like the mailbox. We know when the electric bill or People magazine will arrive. Consumers do expect certain types of email to be there at certain times, but the best day of the week is an amazingly dynamic thing that continually changes, and optimizing it can be elusive.

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I have a scenario for you; see if your opinion of this question changes.

You send an email promotion on a Wednesday at 7 a.m. EST, and 95% of your respondents interact within 24 hours. This day has historically trended higher than any other day of the week (in terms of response and number of orders). After testing the difference between a Wednesday and Saturday, you find that while you have a 20% difference in performance between the two days, 30% of two of the highest value customer segments buy on Saturday rather than mid-week. You also see a consistent trend in AOL that trends higher on Saturday -- and within that segment, you have a higher average order value and a larger concentration of high-value customer segments. While the aggregate campaign performance proves you are generating more business results by sending on Wednesday, you may have more traction with high-value segments on the weekend. So, what do you do?

-You could personalize the delivery of this weekly promotion to the purchasing trend of the consumer. - You could send a promotion on both Wednesday and Saturday and hope to maximize both worlds ideally.

What if this changes by time of season or nature of promotion or some influence from your retail front (increased media promotion, new keyword buys, television promotion, POS promotion)? Do you factor these influences into your story?

The point of this column is not to tell you when to send email. It's to point you in the right direction toward applying a more accurate view of measurement, what influences can impact this behavior and the results of your email program.

Ideally, email should do several key things with every program:

1. Drive increased performance, which can be defined many ways financially (increased sales, increased profitability). 2. Influence a condition (increase purchase frequency, increase average order value which can translate to increased customer loyalty). 3. Build a credible story behind your results that is translated by key customer segments behavioral changes (customer segment A has this trend, and these factors influence purchase, and customer segment B relies more heavily on the site to support purchase decisions).

There are a million stories we can tell with each campaign, but only a few that stick. Build your hypothesis and results to last

1 person recommends this article. 

7 comments on "The Right Moment To Send An Email"

  1. Naeem Kayani from DELL, Inc
    commented on: July 23, 2008 at 2:35 PM
    I am hoping we would start to see Technology addressing the best time to send the email to the user level. This intelligence should be build in the email system. Ideally, the email system should deploy emails based on the open/click behavior. If a user opens the email every day in the AM the message should be deployed in the morning. If another users only checks emails over the weekend, then system should wait until sending the mail to this user over the weekend.

  2. arthur Einstein from Loyalty Builders
    commented on: July 22, 2008 at 11:27 AM
    David - Loren's experience is fascinating and supports what I think is the really important point made in this post. Survey's don't often provide very good go-to-market information. If you aren't tracking customer behavior and going to market accordingly you're leaving money on the table. Market's change like weather and respondents rarely do what they say they will. But that's what makes all this so much fun, isn't it.

  3. Loren McDonald from Silverpop
    commented on: July 21, 2008 at 2:46 PM
    David - Great column as always. While not nearly as strategic as you've outlined, an approach that is easy to implement is to email recipients based on the time of day and/or day of week they opened or clicked on a previous message.

    We have a retail client who did an A/B split - mailing to the control group at the same time they do every week; and then the test group received the message based on the time of their last open. Total revenue generated from the test group was 52% greater than the control group and average value per order was 47% higher.

  4. David Baker from AvenueA|Razorfish
    commented on: July 21, 2008 at 2:12 PM
    Ilizabeth:

    AARF does NOT pay to send this out.. I am a weekly columnist for Media Post and have been for 3 years, so this is solely thought leadership and information. Hope you enjoyed..

    Andrew: Well Put - "Must read" is the key....

  5. Andrew Ellenberg from Entercom Communications Corp.
    commented on: July 21, 2008 at 2:04 PM
    The question is not so much the "when" but the "what." How do you make your content compelling enough to become a "must read" in a sea of digital overload? How do you become a valuable resource that stands out from intruders in an already over communicated inbox?

  6. Peter Simmons from UnsubCentral
    commented on: July 21, 2008 at 12:45 PM
    David - great post. We all would like there to be some "magic" time to send an email. There isn't. As you said,the best time to send your email is when the recipient is going to respond in a positive manner. And that time is going to depend upon your value proposition, who the recipient is, and when we've conditioned them to expect our targeted, useful email.

  7. ilizabeth sutera from Dunhill Vacations
    commented on: July 21, 2008 at 12:37 PM
    Did Avenue A/Razorfish pay to send this email out or did MediaPost decide to do the story for informational reasons only?

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DAVID BAKER


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